Role of District Treasurer
The District Treasurer will ensure that expenditure is controlled and reported on, in a timely manner. He is a member of the District Executive Committee, which meets 4 time per year. The Treasurer will prepare a statement of accounts annually which will be scrutinised and forwarded to the County Scouts and Charity Commissioners.
He will report to the District Chair and work with the treasurer of each Group to collect their annual accounts.
- Every Scout District is a separate educational charity and is under a statutory obligation to keep proper books of account. The Treasurer is a Member of the District Executive Committee and responsible for proper financial planning and budgetary control is operated within the District
- The Treasurer will ensure that expenditure is approved by the District Executive Committee to ensure that the District can meet any liability incurred.
- The Treasurer will prepare a statement of accounts annually and be scrutinised, independently examined, or audited as appropriate in accordance with these Rules.
- The Treasurer will ensure that signed copies of the annual report and accounts are sent to the County Treasurer within the 14 days following the District’s Annual General Meeting at which the annual report and accounts were received and considered.
- The annual statement of accounts must be in the format of one of four model annual statements available for download from www.scouts.org.uk These models are suitable for:
- receipts and payments account for a single fund unit i.e., where there are no special funds, whose use is restricted.
- receipts and payments account for a multi fund unit i.e., where there are special funds in addition to a general fund.
- accruals (SOFA) accounts for a single fund unit. Guidance and templates available from www.charitysorp.org
- accruals (SOFA) accounts for a multi fund unit. guidance and templates available from www.charitysorp.org
- A scrutineer, or independent examiner is required to carry out the work programme defined in the factsheet Accounting and Audit Requirements for Group, Districts, Counties/Areas and Scottish Regions. The scrutineer, independent examiner, or auditor as appropriate must be appointed.
- The role is a non-uniformed position, but DBS certification will be undertaken.